Tender Notice (Unit five)

 Tender Notice

A tender notice is a notice that is published in the newspapers with a view to inviting rates for a proposed work of construction, manufacture or supply. It is not a letter or correspondence that is sent to individual organizations but a piece of information that is published in the newspapers in the form of a notice. The tender notice generally contains the details of a work and its estimated cost. The contractors can send their rates in a sealed envelope in the tender form provided by the tender inviting organization. The sealed envelopes (tenders) are opened on a day already declared in the notice in front of all the contractors and company officials. Generally, the decision is taken in favor of one who offers the lowest rates. However, the companies generally reserve this right for the sake of quality and may award the contract to one who offers the best quality but slightly higher rates.

Question:- Write a tender notice on behalf of the Executive Engineer Western Central Railway inviting tender for construction works

Answer:-

Tender Notice

Western Central Railway

Office of the Executive Engineer (Civil)

B/24 Railway Colony Jabalpur (MP)

 On behalf of the President of India sealed tenders are invited from ‘B’ class or above contractors on or before 30 April 2003, for the following construction works.

SN.

Work

Estimated Cost

Earnest Money Deposit

Cost of Form

Time for Completion of the work

1.

Construction of Platform at Railway Station Hati 21 km North to Satna (MP) (100 meters length)

Rs 5000000=00

Rs. 100000=00

Rs.5000=00

12 months Deadline 30 September 2006

2.

Construction of Foot over Bridge Joining Platform 2 and 1at Railway Station  Satna (MP) (20 meters Height 7 meters, two slopes of 40 meters on each side, Stair case 20 meres on both sides)

Rs 3000000=00

Rs 10000=00

Rs 5000=00

12 months Deadline 30 September 2006

3.

Construction of two toilets (ladies and gents with two seats each and four urinals for gents) at Railway Station Hati 21 km North to Satna (MP)

Rs 100000=00

Rs 25000=00

Rs 500=00

Two months from the date of earnest money deposite

The tender must be submitted on the prescribed form from the office of EE (Civil) WCR Jabalpur. The form can be purchased from the office by paying requisite amount at the cash counter during working hours till 17 O’clock 15 April 2003 or by post through a DD of requisite amount but the request for the form must reach the office by 17 O’clock  15 April, 2003. The office of EE (Civil) JBP shall not be responsible for the delay in the postal department. Similarly the sealed tenders can be submitted personally at the office of EE (Civil) JBP or by post till 17 O’clock 30 April 2003. However, the office shall not responsible for postal delay or transit loss of tenders.

All the sealed tenders shall be opened at 14 O’clock 1May 2003 before EE (Civil) JBP and all the contractors or their representative. The contractors or their representatives have to be present on their own responsibility. On winning the contract, the EMD must be deposited within 15 days.

 

Place – Jabalpur                                                                  Executive Engineer (Civil)

Date – 2 April, 2003                                                     Western Central Railway Jabalpur

Difference Between a Tender Notice and a Letter Inviting Quotation

A Tender Notice

 

A Letter Inviting Quotation

 

It is a Public Notice published in the print media

It is letter sent individually to a number of organizations. (Manufacturers / Suppliers)

It covers a very large number of audiences.

 

It covers a number of organizations only.

 

It is very transparent in policies and working.

 

Transparency is good and it is maintained here but not in all matters.

 

Tenders are submitted in sealed envelopes.

Quotations are sent in ordinary mail


***

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Location: Satna, Madhya Pradesh, India

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